Preparing for your first payroll Follow
Before submitting payroll, review and correct timecard data using the Batch Report, approve finalized timecards, configure your payroll export format, and run the Pay Period Report.
Running a Batch Report
The Batch Report displays detailed timecard data for a pay period and supports in-line editing.
Log in to the portal as an Administrator or Supervisor (with report permissions).
Go to Reports and select Batch Report.
Select or deselect departments/employees as required.
Adjust the date range arrows to select the target pay period.
Set the Employee Type filter (Active, Archived, or Both) and click Search All.
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Select [+] next to an employee to expand their timecard:
Select EDIT to modify an existing entry.
Select [X] to delete an entry.
Select [+] to add a new clocking or event.
To export or share the report, select Print PDF Batch, Print CSV Batch, or enter email addresses and select Email Batch.
Timecard Approvals
Timecard approvals lock records to prevent further modifications before submitting data to payroll.
Enabling Approvals
Log in as an Administrator and go to Settings > Communications.
Select EDIT next to Approvals, set to ON, and click SAVE.
Select EDIT next to Require Admin Approval (and Supervisor/Employee approvals if required), set to ON, and click SAVE.
Optional: Select EDIT next to Timecard Approval Verbiage to set custom text for printed timecards, then click SAVE.
Note: Approval enforcement follows a strict order: Employee > Supervisor > Administrator. Unapproving follows the reverse order (Administrator > Supervisor > Employee). Approved timecards are locked against further edits until unapproved. Disabling Employee for approval means it will still need Supervisor then Administrator approval.
Additional settings can be configured at the department level and employee level for timecard approvals. Click these links to find out more about these settings:
Approving Timecards
Individual Approval (Admin/Supervisor): Go to Timecards, select the target pay period, select the employee, and click APPROVE TIMECARD (or UNAPPROVE TIMECARD).
Bulk Approval (Admin/Supervisor): Go to Timecards, tick Select All (or select individual checkboxes), scroll down, and select Approve Selected Timecards.
Employee Approval: The employee logs into the portal, selects My Timecard, and clicks APPROVE TIMECARD.
Individual Approval:
Bulk Approval:
Configuring Payroll Export Preferences
uAttend provides preformatted export files for various third-party payroll providers.
Note: Changing the export preference from the default CSV format incurs a £5.00/month account fee. Export files are provided as-is; test compatibility prior to live payroll processing.
Log in as an Administrator and go to Settings > Export.
Select EDIT next to Export Preference.
Select your payroll provider format from the drop-down menu.
Select SAVE.
Running a Pay Period Report
The Pay Period Report calculates hourly and gross pay totals across departments or employees for export to payroll.
Go to Reports and select Pay Period Report.
Select the relevant departments and click RUN REPORT.
Adjust the pay period date range or set the Employee Type filter (Active, Archived, or Both) as needed.
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Toggle views using:
LIST HOURS BY EMPLOYEE / LIST HOURS BY DEPARTMENT
GROSS PAY / TOTAL HOURS
Select PRINT, EMAIL, or EXPORT in the top-right corner to download or distribute the file.