Edit timecards for your employees

Administrators, supervisors, and employees with explicit view-and-edit permissions can modify timecards to correct missed clockings, record benefit hours, manage job allocations, and edit tips prior to running payroll reports.

Timecard Editing Options

1. Add a Clocking (In/Out, Break, or Lunch)

1. Go to the Timecards tab in the uAttend portal.

2. Select an employee's name.

3. Click the + (Add) button on the right-hand side.

4. Under Clocking Type, select IN/OUT, Break, or Lunch.

5. Select the Department (if department transfers are enabled).

6. Enter the In time and Out time.

7. Optional: Enter a explanatory note.

8. Click SAVE AND CLOSE.

 

2. Add Benefit Time (AL, PH, SIC, OTH)

Note: Only regular worked hours count toward overtime calculations.

1. Go to the Timecards tab and select the employee.

2. Click the + (Add) button on the right-hand side.

3. Set Clocking Type to Benefit.

4. Confirm or adjust the date.

5. Under Benefit Type, select the category: Annual Leave (AL), Public Holiday (PH), Sickness (SIC), or Other (OTH).

6. Enter the total Benefit Hours (enter 0:00 for unpaid sickness).

7. Optional: Enter an explanatory note.

8. Click SAVE AND CLOSE.

3. Add Job Clocking

Note: Requires Job Tracking to be enabled for the employee.

1. Go to the Timecards tab and select the employee.

2. Click the + (Add) button on the right-hand side.

3. Set Clocking Type to Job.

4. Enter the Job Start and Job End times and confirm the dates.

5. Select the Job Number from the drop-down menu.

6. Optional: Enter an explanatory note.

7. Click SAVE AND CLOSE.

 

4. Edit or Delete a Clocking

• To Edit: Go to Timecards, select the employee, and click the pencil icon next to the target clocking. Make the necessary adjustments and click SAVE AND CLOSE. (The audit log records original clocking details and the user who modified the record.)

• To Delete: Go to Timecards, select the employee, click the trash icon next to the clocking, and select YES to confirm.

Please Note: Details for the original clocking and who last edited the clocking will be displayed

5. Edit Jobs or Tips

• Edit a Job: Go to Timecards, select the employee, click the J icon on the right-hand side, click the pencil icon, make changes, and click Save.

• Edit Tips: Go to Timecards, select the employee, click the T icon next to the relevant clocking, click the pencil icon, make changes, and click Save.

 

Recalculating Timecards

Modifying department structures, pay periods, or minute formats requires recalculating historical timecards to update calculations.

1. Go to the Timecards tab and select the employee.

2. Scroll to the bottom of the timecard page.

3. Click Recalculate in the bottom-right corner.

The mobile app also allows people to edit timecards as long as the person has "view + edit" permissions set. Click here to learn how to view and edit timecards on the smartphone app.

Click here to learn how to prepare for your first payroll.